NORDIC BID ADMINISTRATOR

ABOUT AXIELL
Axiell helps over 13,000 customers share cultural information and knowledge with the world. Our platforms, software, and services help customers manage their collections, preserve cultural heritage, enhance learning, promote reading, and increase public engagement and accessibility. Our customers are libraries, museums, archives and schools in 60+ countries.

We develop innovative digital tools to transform the way our clients’ organizations work and communicate with their customers. We do this from 20+ offices worldwide, with headquarters in Sweden. If you want to know more about us and our products, please visit www.axiell.com.

WORK DESCRIPTION

Are you a structured, detail-oriented professional with a proactive mindset?

We’re looking for a Nordic Bid Administrator to join our team in Lund and play a key role in driving our bidding processes across the Nordic region.

In this position, you will coordinate and manage the end-to-end bid process, working closely with our Sales team and cross-functional stakeholders. Your focus will be to ensure that all bids are well-prepared, compliant, and submitted on time—always maintaining a high level of quality and professionalism.

If you enjoy working in a collaborative environment and thrive on keeping complex processes organized and on track, we’d love to hear from you!

This is a temporary position from promptly to 2027-03-01, with the possibility of extension or a permanent positition.

Key Responsibilities

Success Criteria

• Bid Administration: 
  Coordinate, plan and administrate bid processes, including internal meetings about compliance, specifications and pricing proposals, ensuring alignment with tender bid deadlines. 

• Cross-Functional Coordination: 
  Plan and collaborate with cross functional teams to gather and structure the necessary input for each bid, contributing to the completeness, accuracy, and quality. 

• Customer Interaction: 
  Maintain positive and professional relationships with customers throughout the bid process. Respond to inquiries, clarify requirements, and provide timely updates as needed. 

Qualifications:

• Education: Bachelor’s degree in Business Administration, Marketing, or related field, or equivalent professional experience.

• Experience: Minimum of 2-3 years’ experience in bid administration, bid management, or a similar role involving cross-functional collaboration and deadline-driven deliverables.

• Skills: Exceptional administration and organizational abilities, a strong analytical mindset, and the capacity to manage multiple tasks effectively under pressure.

• Languages: Fluent in both Swedish and English, written and spoken is required. Proficiency in additional Nordic languages is considered a strong advantage.

Personal Attributes:

• Meticulous and with an eye for details

• Self-motivated and proactive in driving tasks forward

• Strong team player with excellent collaboration skills

WHAT CAN WE OFFER YOU?

• Competitive salary and benefits  

• Opportunities for professional development and growth

• Work with a talented and collaborative team in a fast-growing global company

SOUNDS GREAT! HOW DO I APPLY?

To apply, please send us your up-to-date resume and covering letter explaining why you are interested in the position, how you are uniquely qualified for the role.

Don’t meet every single requirement? At Axiell, we are dedicated to building a diverse and inclusive workplace and are committed to the principles of employment equity. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply anyways and tell us why you are the perfect candidate we’re looking for!