NORDIC BID COORDINATOR

ABOUT AXIELL
Axiell helps over 13,000 customers share cultural information and knowledge with the world. Our platforms, software, and services help customers manage their collections, preserve cultural heritage, enhance learning, promote reading, and increase public engagement and accessibility. Our customers are libraries, museums, archives and schools in 60+ countries.

We develop innovative digital tools to transform the way our clients’ organizations work and communicate with their customers. We do this from 20+ offices worldwide, with headquarters in Sweden. If you want to know more about us and our products, please visit www.axiell.com.

WORK DESCRIPTION

We are looking for a structured and proactive Nordic Bid Coordinator to join our team in Lund, Gothenburg or Växjö! In this role, you will be responsible for coordinating and managing the bid process across the Nordic region. You will work closely with our Sales team and cross-functional teams to ensure that all bids are professionally prepared, comliant and submitted within deadline.

This is a temporary position from 2025-10-01 to 2026-11-30, with the possibility of extension or a permanent positition.

Key Responsibilities

• Bid Management:
  Coordinate and prepare comprehensive bid documentation, including technical specifications, pricing proposals, and contract terms, ensuring alignment with both customer requirements and internal standards.

• Cross-Functional Coordination:
  Collaborate with cross functional teams to gather and structure the necessary input for each bid, contributing to the completeness, accuracy, and quality.

• Customer Interaction:
  Maintain positive and professional relationships with customers throughout the bid process. Respond to inquiries, clarify requirements, and provide timely updates as needed.

• Compliance and Quality Assurance:
  Support the adherence to internal processes, legal requirements, and corporate guidelines across all bids.

ABOUT YOU

Success Criteria

• Strong Coordination and Communication:
  Demonstrates the ability to coordinate seamlessly across departments and maintain clear, professional communication with both internal teams and external stakeholders. Ensures that all components of the bid process are accurate, complete, and aligned.

• High-Quality Bid Documentation:
  Delivers structured, precise, and well-formatted bid documents that meet customer expectations while adhering to company standards and brand guidelines.

• Timely and Compliant Delivery:
  Supports Sales Managers in meeting deadlines and ensures that all bids are submitted in a timely manner, fully compliant with legal regulations and internal processes.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Marketing, or related field.

• Experience: Minimum of 3 years’ experience in bid coordination, bid management, or a similar role involving cross-functional collaboration and deadline-driven deliverables.

• Skills: Exceptional communication and organizational abilities, a strong analytical mindset, and the capacity to manage multiple tasks effectively under pressure.

• Languages: Fluent in both Swedish and English, written and spoken is required. Proficiency in additional Nordic languages is considered a strong advantage.

Personal Attributes:

• Meticulous and with an eye for details

• Self-motivated and proactive in driving tasks forward

• Strong team player with excellent collaboration skills

WHAT CAN WE OFFER YOU?

• Competitive salary and benefits  

• Opportunities for professional development and growth

• Work with a talented and collaborative team in a fast-growing global company

SOUNDS GREAT! HOW DO I APPLY?

To apply, please send us your up-to-date resume and covering letter explaining why you are interested in the position, how you are uniquely qualified for the role.

Don’t meet every single requirement? At Axiell, we are dedicated to building a diverse and inclusive workplace and are committed to the principles of employment equity. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply anyways and tell us why you are the perfect candidate we’re looking for!

Need support during your application?
Rebecca Sommerfeldt (Human Resources)
rebecca.sommerfeldt@axiell.com